You received an announcement that there will be an enterprise change initiative. This action will be a drastic change for your team. How will you help navigate the change with your team? What is your role?
Know more from Jessica Scanlan, Organizational Change Management Manager, New Era Technology.
According to research by Gallup, employees are more engaged, less burned out and know what is expected if their supervisor is visibly supporting the change. Similarly, if the supervisor is not supportive of the change, they are more likely to be disengaged, burned out and not clear on their roles. Clearly, managers and supervisors play a key role in the successful adoption of a change their employees are experiencing.
Sponsors, the Project Managers Office (PMO) and Change Managers should be communicating the global messaging and receiving feedback. However, managers are expected to make sure that the message is communicated down to their employees. Employees are then prepped and ready to learn and adopt the new processes, tools and attitudes surrounding the change.
How do you do this?
You’re already busy. Navigating change with your employees is an additional expectation above and beyond your regular duties. Still, remembering these key steps will earn you some quick wins for a successful change, while building a foundation for a stronger, more cohesive team.
- Communicate a tangible Why
- Practice empathy
- Provide support
1. Communicate a Tangible "Why"
The PMO and Sr. Leadership should provide you with a rallying cry or an underlying why for widespread change such as:
While communicating these messages is essential to creating excitement, unity and buy-in, they are not necessarily meaningful to individual teams or employees. It is key to recognize that each team and each employee may experience different changes to the tools they use, the processes they complete, the expectations of their role, etc. Outcomes and goals will also look different and can be more meaningful to your team:
If this isn’t provided to you, work with your PMO and Change Manager to determine the uniqueness of your team’s role in the change and how their jobs will change for the better. Remember to focus on both the "why" and ‘WIIFM’ (What’s In It For Me).
Once defined, continue to reiterate the tangible Why at meetings, 1:1s, emails, etc.:
2. Practice Empathy
The next key step is to pause and think about what your employees are going through. Change is different for everyone. If you were to ask a team of 10 employees how they feel about change, you would receive at least 10 different responses.
There are so many reactions to change. Employ team meetings and schedule 1:1s to discuss the changes they will be going through and how they feel.
Think about your team. There will be those that are excited, those that are fearful, and even those that may bail. Listen, answer questions, and offer support.
Best practice tip:
Create a list of all essential employees, high risk employees, and those that may strongly oppose the integration. Determine a plan for them that may include:
- 1:1s with direct managers
- 1:1s with Senior Leader/President
- Team Meetings for teams that fall into this category
- Discuss job stability, other opportunities, training, and sharing the plan with them
3. Provide support
Just like you, your team is busy with their day-to-day tasks. They will now be spending extra time learning new processes, new tools, new roles, and adopting a new mindset. Be present and available for them. Discuss contingency and support plans. Make sure your employees can complete their current responsibilities, while navigating the change.
Sponsors and leaders will have their own communication plan; however, you should tailor your communication plan to your team. Your plan should allow you to be available to answer questions, offer support, and receive feedback.
Sample team communication plan:
Sample Weekly Meeting agenda:
- Debrief/reactions about acquisition/changes (hopes and dreams format)
- Upcoming trainings
- Org chart changes
- Scheduling 1:1s to discuss specific reporting structure changes
By focusing on the key steps to support your team through change, they will be ready to face it together. After all, this will not be the first or last hurdle you will face as a team. Keeping the communication open, creating a space for safe dialogue, and supporting your team in tangible ways will only make your team stronger and more efficient.
